Today we are all living in unprecedented times. In the face of a pandemic, we are trying to re create the world around us and adapt to different technologies in an effort to resume our everyday life. One such measure that is being taken across the globe is work from home. As businesses learn to adapt to the situation, employees are being encouraged to work from home, relying heavily on Audio Conferencing to communicate with each other and conduct meetings online. We can safely assume, Audio Conferencing is here to stay.
Audio Conferencing has redefined where and how we can work. It is a great example when it comes to technological innovation and how we can use it to our advantage. Today, we can coordinate internal meetings in a flash and hold meetings with people across the world where everyone has the luxury to join meetings from the comfort of their home. It is a reliable and easy to learn technology and saves travel cost for everyone.
Usually there are two types of Audio Conferencing systems, namely, point-to-point and multi conferencing systems. The former enables two people located in different locations to collaborate while the latter enables communication and collaboration between three or more people located in different places. Audio Conferences often require a dial-in-code in an attempt to keep out uninvited users.
There are various advantages to Audio Conferences.
Reduced Travel Time and Costs
One of the widely recognized benefits of audio conferencing is reduced travel time and costs. As managers, team members and IT personnel can conduct meetings from their location, without having to travel and meet in person, which reduces travel and stay expenditure and inevitably drives business productivity. Thus, it is a cost effective tool and offers a practical alternative to business travel.
Audio Conferencing ensures that there is an increased attendance from dispersed team and clients which would otherwise be hard to organize. Thus it ensures larger participation, resulting in more ideas and a productive meeting.
Structured Meetings with Improved Communications
As people join calls from different locations with an agreed upon duration of a particular meeting, there is a defined start and end times to these discussions. This allows for a more intensive discussion with less scope to off topic and participants are more likely to stay alert and engaged. It also helps reduce the email trails with obscured meanings and allows for a space where the concerns of the employees can be addressed effectively.
As a result of improved communications, employees and teams are more in sync, which results in faster decision making. As a result of transparent communication, problems can be resolved faster and services can be developed quickly providing a serious competitive edge for the company.
There are several Audio Conferencing providers in the market, however, it is important to choose one that provides multiple functions and can be tweaked according to your needs. One such provider for Audio Conferencing Services is Minavo’s V Convo. It gives you the ability to conduct In-Dial & Out-Dial Conferences effortlessly. Some of the amazing features of Minavo’s VConvo are:
This feature provides a unique number to their clients which they can use to conduct In-Dial campaigns. The participants just need to dial a number and join the conference by entering a secure pin. All the participants are given the secure PIN to ensure that no outsider can enter the call room. Moreover, the admin gets a highly controlled mobile friendly panel to manage participant behavior.
This Minavo’s VConvo feature enables moderators to create either immediate campaigns or scheduled conference campaigns, according to their preference. Minavo’s servers automatically generate calls to all the selected participants and they can join by receiving the call on their mobile phones. Moreover, no internet is required for any of the participants to join the conference.
This feature gives the admin the authority to add, remove or mute participants from the conference in a live call via online panel. This ensures for a better quality of the meeting, as it helps to minimize chaos during and ensure smooth functioning of the meeting.
Minavo’s VConvo provides you the ability to record conferences for future references. You can find recordings on the admin panel along with individual participant recordings. It gives you the opportunity to concentrate on the meeting instead of making minutes of meetings as the conference progresses. Moreover, it helps to keep a record of the matters being discussed.