The best way to connect with all your team members who are in different geographical locations is though conference calls. This is the best platform to sync up for daily hurdlers and monthly reviews where team members do not need to travel, just to attend a meeting.But how many times have you forgotten to attend these meetings just because of your busy schedule or have you setup up a call and had some of you teammates join in late and during those serious discussions do you get disturbed with the sudden beeps you hear when those late joiners join. Audio conferencing call is a huge advantage for many businesses but at the same time can have many disadvantages. Imaginewe turn the tables around and change the entire process of call conferencing. Instead of you calling into the dial-in bridge, the system calls you when the meeting starts. Well this type ofservice will undoubtedly save you a lot of time. This means no more listening to the hold music while you wait for the host to join and no more hunting for the dial-in meeting number.
Setting up this service is very simple and not a painstaking task as you would think it would be.Just few clicks of a button and you are done. Configure the conference call and pick up a date and time. Add all those team members that you want to attend the call and you aregood to go. The best part about this type of audio conferencing is that you can keep a track of all those who are participating in the call. Unlike other conferencing call where if the meeting details have reached the wrong hands then you would be compromising on precious data.
Advantages of Outbound Audio Conferencing
- No need to memorize
You would not have to worry about remembering dial-in numbers and the pass-code for joining into the meeting. You wouldn’t also need to worry about noting the time to join the meeting 5mins before the scheduled time. Once the host joins the call, the system would call all the attendees on their phones and the team can join the call immediately.
You wouldn’t have to worry about the meeting number going to the wrong hands like the conference calls with a dial in number; only those that you wish to add in the attendee list would get a call when the meeting starts. The phone number of a team member is unique identifier and only those added in the list can attend the call.
- Missed call
Now you would wonder what if you miss the call that you receive from the system. There is a solution to that as well, the system would call you around three times and if still don’t pick up, you can call back to the same number and you would be connected to the conference call immediately.
- No waits
Attendees of the meeting do not have to wait for the host to start the call. Once the host starts the meeting a call gets initiated and every person invited for the meeting would receive the call.
The host of the call can keep track of the team members that have joined the meeting. They can also see who is on mute. The host is also given rights to add and remove members are per the requirement. This is a great option so that the host can monitor if anyone other than those invited are listening in.
All calls are recorded and can be used for future decisions and training purposes. Suppose if a team suggests a solution over the conference call, the rest of the team can use the recording to check the steps or if anyone misses the meeting the host can forward the recording so that they are aware of what was discussed over the meeting.
Outbound conference calls have a lot of advantages and are extremely cost effect and simple to deploy. It is another form of automation that is brought about in audio conferencing